Could a Windows domain user CAL be shared between two or more individuals?

Dear Experts...

I need to have a clarification regarding the assignment of user CALs (not device CALs) in a Windows Server based domain.
In the documents that I find on the Internet, even on various Microsoft sites, I cannot figure out if it is MANDATORY that a user CAL corresponds to an individual (physical person).

I find many companies that use user accounts (not device accounts) as "Workshop", "Warehouse" or "Internet" permitting to more individuals to use THAT specific account.
They are not interested to limit individuals' access to resources and they know that the generic user account password is shared between different people.

I know that it is necessary to have a user CAL for users created (so that they can access the network from any device), but I'm not certain if the user HAVE to be a physical person and only one.
I found a document on Technet which speaks of "shared user account", indicating precisely a scenario to allow you to use multiple computers with the same user, which will have, for instance, access to the Internet.
https://technet.microsoft.com/en-us/library/gg241180(v=ws.10).aspx

It is reported:Configuring Shared User Accounts
Updated: September 22, 2010

In addition to configuring shared computers for employees, Ben is creating shared computers for corporate guests. For these computers, users will share a single account named "ByaGuest".


In case of "Workshop" user account, more people will use it on multiple computers to access network resources.

Is there a legitimate way to let "Internet" user account to use the domain networked PC by ALL the people needing to access the Internet and networked printers, maybe editing a document with an OEM licensed Office installed on the PC?
Could an account be shared between two or more people?


Kind regards.



User CAL's are for each physical user you have in your company. If you want to share then you need to go with a device CAL which will allow multiple to use that device without breaking the EULA for CAL's.

Will.



User CAL's are for each physical user you have in your company. If you want to share then you need to go with a device CAL which will allow multiple to use that device without breaking the EULA for CAL's.

Will.



A word of caution on licensing issues:
Remember any guidance you receive from an Internet forum such as Experts-Exchange is just the opinion of the Experts assisting you, and is unlikely to be a defence should you have to justify your decisions in a licence audit.

While you are entirely at liberty to ask questions of this nature and engage in a discussion, I would recommend for your own sake that you verify any opinions you receive here with your qualified licensing vendor.

tigermatt, EE Topic Advisor



Clarifying what Will is stating:
User CALs - a CAL is needed for every user who accesses the server to use services such as file storage or printing regardless of the number of devices they use for that access.

Device CALs - a CAL is needed for every device that accesses the server, regardless of the number of users who use the device to access the server.

In the overall scheme of things, if you have more devices than users in your organization, preferencing User CALs makes the most economical sense. If, however, you have more users than devices, preferencing Device CALs makes the most economical sense.

Other than RDS CALs, CAL's in general are not installed nor managed by AD.

http://www.microsoft.com/licensing/about-licensing/client-access-license.aspx

-saige-





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